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Ball Corporation / Ball Aerospace Senior Executive Assistant (667489) in Boulder, Colorado

Job Title:

Senior Executive Assistant (667489)

Job ID:

667489

Location:

CO - Boulder

Full/Part Time:

Full-Time

Regular/Temporary:

Regular

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Who We Are:

Ball Aerospace pioneers discoveries that enable our customers to perform beyond expectation and protect what matters most. We create innovative space solutions, enable more accurate weather forecasts, drive insightful observations of our planet, deliver actionable data and intelligence, and ensure those who defend our freedom go forward bravely and return home safely. For more information, visit http://www.ball.com/aerospace, Facebook or Twitter.

Qualifications:

Senior Executive Assistant

This role supports the Vice President of Operations by performing a variety of complex executive level administrative functions ensuring timely and accurate completion of assigned tasks. This individual regularly serves as a liaison on activities and communications. Routine exercise of independent judgment, demonstrating initiative, managing simultaneous tasks, and handling of highly confidential information is required.

What you’ll do:

  • Anticipate and support the executive’s daily and ongoing activities and responsibilities.

  • Demonstrate high caliber customer service capabilities in support of the business objectives.

  • Support Operations Leadership in maintaining an engaged workforce via employee events and planning.

  • Develop, maintain, and disseminate overall calendar activities for executive.

  • Coordinate and support communications across Operations organization and across internal customers.

  • Work with Communications Organization to execute a formal communications plan.

  • Screen incoming calls, email and written correspondence. Diplomatically respond to requests on the executive’s behalf as appropriate while maintaining the utmost confidentiality.

  • Coordinate travel needs, including expense reports.

  • Plan and prepare executive’s meetings including assisting in preparation of background/briefing materials, scheduling, gathering of agenda items, follow-up on action items, and distribution of minutes.

  • Build positive professional relationships with internal and external personnel to gather and exchange information, arrange meetings and teleconferences, and coordinate various activities.

  • Perform complex and confidential administrative functions including developing correspondence as well as creating and maintaining databases and spreadsheets.

  • Perform in an open and sometimes stressful environment with many interruptions while maintaining a professional demeanor.

  • Maintain a regular and predictable work schedule.

  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Support Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.

  • Perform other duties as necessary.

    What you’ll need:

  • High School diploma or equivalent plus 10 or more years of related experience.

  • Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

  • Ability to plan and anticipate executive’s needs.

  • Thorough knowledge of modern office practices, procedures, and technologies.

  • Proven ability to perform a variety of clerical, secretarial, and administrative duties requiring initiative and exercise of independent judgment.

  • Strong organizational skills with attention to detail and follow-through.

  • Ability to work independently and communicate effectively, both verbally and in writing.

  • Ability to interact and communicate professionally and diplomatically with individuals at all levels of the organization as well as external constituencies.

  • Comfortable working in a fast-paced environment with a demonstrated ability to juggle multiple competing tasks and demands and produce desired results.

  • Ability to form trusting relationships with administrative staff of key stakeholders both internal and external.

  • Must be skilled at running pivot tables and formulas in Excel, must be able to animate details in Power Point.

  • Embracing of diverse and inclusive environments.

  • High integrity and discretion.

Working Conditions:

  • Work is performed in an office environment.

  • Travel and local commute between Ball campuses and other possible non-Ball locations may be required.

Security Clearance:

Successful applicant for this position must be eligible to obtain a DoD clearance or government customer access to classified/sensitive material. A current DoD clearance is not required to be eligible for this position, however the successful applicant will be required to obtain a DoD clearance or government customer access within a reasonable time after the offer is extended and must be able to maintain the applicable clearance. *US Citizenship is Required. By applying to this position you are agreeing to complete a National Security Clearance Pre-Screen Questionnaire, if one is required, to evaluate your general ability to obtain the required security clearance or government customer access associated with this position.

Relocation:

Relocation for this position is NOT Available

EEO Statement:

US CITIZENSHIP REQUIRED

Ball Aerospace is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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